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ExpressTaxExempt Blog

Showing posts with label calendar tax year. Show all posts
Showing posts with label calendar tax year. Show all posts

Secret's Out: Form 990 Filing Doesn’t Need to Be Complicated

Amid popular belief, filing tax returns for your exempt organization doesn’t have to be a headache or time-consuming.

Utilizing a comprehensive e-filing software such as TaxBandits will help you maintain compliance with the IRS for your organization.

Well, the secret’s out. Form 990 filing doesn’t need to be complicated at all!

Here’s some info you should have readily available to make the process easy and simple.


















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Is My 990 Information Return Due on September 15th?

Does your organization operate on a fiscal tax year instead of a calendar tax year? Are you unsure of what the difference is between the two? Well let’s find out right now!

If your organization operates from January 1 to December 31 it is considered to have a calendar tax year with a standard tax filing deadline each year. Organizations that function for 12 consecutive months but end on any month besides December are operated as a fiscal tax year. 

Tax exempt organizations that operate on a fiscal tax year and function from May 1 to April 30 have a tax filing deadline this Friday, September 15th to file their 990 Information Returns. 

Form 990 is considered to be the Return of Organization Exempt From Income Tax form which many tax exempt organizations such as religious groups, educational groups, charities, and other nonprofit groups are required to file each year to provide the public with financial information about their organization. 

Forms included in the Form 990 Series are Form 990, 990-EZ, 990-PF, and 990-N. Form 1120-POL, the newest ExpressTaxExempt tax form, is specifically designed for political organization tax filing. The appropriate form that your organization should file will be dependent upon the amount of gross receipts that it accumulates throughout its accounting period (tax year). 

To find out which tax form your organization should e-file, click here.

Is your nonprofit's tax return due tomorrow (September 15)?

 

No need to worry or stress out! Our user-friendly tax filing software makes your e-filing experience very simple and easy to complete. Simply go to ExpressTaxExempt to begin filing or if you need some extra time to gather all of your information, quickly file a Form 8868 for a Form 990 Extension to avoid penalties and receive an additional 6 months of filing time for your tax exempt organization. 

Operating your nonprofit organization without tax-exempt status can be extremely challenging and quite difficult. Eliminate the worry and concern of losing your tax status or even regain tax-exempt status by filing your Form 990 series returns with us at ExpressTaxExempt. With affordable pricing and a safe, secure and easy-to-use e-filing system, organizations can quickly and accurately file their forms directly to the IRS. Need help during the filing process? No worries. We’re always here to help! Feel free to contact our support team of e-file experts at 704.839.2321 for any questions or help with the e-filing experience. We’re here to assist you Monday through Friday from 9 a.m. to 6 p.m. EST or feel free to reach us 24/7 via email at support@ExpressTaxExempt.com.

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Filing for the Wrong Tax Year: What Should You Do Next?


If you ever want to see someone raise their eyebrow or look stunned when checking their mailbox, let them receive a letter from the IRS. Although millions of letters and notices are mailed to taxpayers each year, there is still that worry and concern that immediately comes over you when you first see that sealed envelope from the IRS with your name on it. Fortunately, all letters from the IRS are not negative and many may be very easy to resolve.

Organizations that file a 990 Series or 1120-POL tax form must file each year by the due date that correlates with the selected form. If not, the IRS will contact you by mail, informing you that you have missed your filing deadline. When receiving letters like this, the first thing you need to do is BREATHE! There’s no need to panic. Read the letter thoroughly and follow the instructions that the IRS has listed in the correspondence. Any notice sent from the IRS usually covers a specific issue about your tax return or account, so be sure to handle that issue as soon as possible.

From various conversations with many of our awesome ExpressTaxExempt customers, we have noticed that we receive quite a bit of calls yearly inquiring about a letter received from the IRS stating that their organization did not file for a previous tax year ending on a specific date. For example, you may receive a letter stating that “XYZ Organization failed to file its 990-N return for the tax year ending on June 30, 2016…” Initially, the solution to this dilemma would be to e-file online within minutes at www.expresstaxexempt.com; but what tax year should you technically be filing for?

A “tax year” is an annual accounting period for keeping records and reporting income and expenses. There are two types of tax years that you can follow, those being a Calendar Year (12 consecutive months beginning January 1 and ending December 31) or a Fiscal Year (12 consecutive months ending the last day of any month except December).

So if you receive a letter that’s referring to a tax year ending in 2016, that means you need to submit a return for the 2015 tax year (which ended in 2016).

EXAMPLE: Tax Year of June 1, 2016 to July 31, 2017 | File for 2016 Tax Year
      Tax Year of February 1, 2015 to January 31, 2016 | File for 2015 Tax Year
        Tax Year of March 1, 2014 to February 28, 2015 | File for 2014 Tax Year

As expected, it is very important for Form 990, 990-EZ or 990-N users to file the appropriate returns yearly. Although there is no penalty assessment for Filing Form 990-N late, all organizations that fail to file the required 990, 990-EZ, or 990-N forms for three consecutive years will automatically be revoked and lose their tax-exempt status, which can be detrimental to the long-term success of an organization. Avoid finding yourself in this predicament by quickly, safely, and easily e-filing your form with ExpressTaxExempt. Our newly reduced filing rates will help your organization save funds as well. So feel free to contact us via phone at 704.839.2321 on Monday through Friday from 9 a.m. to 6 p.m. EST or reach out to us 24/7 via email at support@ExpressTaxExempt.com if you have any questions about the e-filing process.
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Warning: The Tax Exempt Deadline Approaches!

It’s that time of year again! The time when rain showers lead to blooming flowers, when kids anticipate summer vacation, and when nonprofits and tax-exempt organizations scramble to find CPAs to file their taxes.

That’s right, it’s May! Which means there’s a tax exempt deadline right around the corner!

More specifically, on the fifteenth day of the fifth month, tax exempt organizations must file Form 990, the Return of Organization Exempt from Income Tax.

When’s that Deadline?


Since the deadline should be the fifteenth day, but that is a Sunday, the actual deadline falls on May 16th.

That is, there’s a deadline for any tax exempt organization that runs on a calendar year (January 1st through December 31st).

If you’re on your own fiscal year, your deadline is still the fifteenth day of the fifth month after your tax period ends.

Types of 990 Forms


Form 990-N (e-Postcard): You may only file an e-Postcard if you have an organization that makes $50,000 or less a year in gross receipts. Exceptions to this requirement include:

  • Organizations that are included in a group return.
  • Churches, their integrated auxiliaries, and conventions or associations of churches.
  • Organizations required to file a different return.

Form 990-EZ: You can use this form if your gross receipts are less than $200,000 or total assets are less than $500,000. Schedules are a vital part of Form 990-EZ, allowing the filer to go into further detail on its reason for being tax-exempt. Each schedule is designed to provide specific information on certain activities.

Form 990: This form must be filed by an organization exempt from income tax under section 501(a) (including an organization that has not applied for recognition of exemption) if it has either gross receipts greater than or equal to $200,000 or total assets greater than or equal to $500,000 at the end of the tax year. Form 990 also uses schedules.

Why You Should E-file


Want to save time? Want to reduce errors? Want to avoid paper cuts? If you answered yes to these questions, you should e-file your Form 990 tax exempt returns.

Instead of going through piles of paper forms, ExpressTaxExempt walks you through an interview-style form that simplifies and streamlines your filing.

Also, we offer the 990, the 990-EZ, and the 990-N, so you can bet that we provide a tax filing option for your nonprofit.

We also provide tax-exempt return extensions and error checks (on our end), as well as bulk file uploading, and multi-user access. Basically, we’re trying to make the whole process easier.

Best of all, smaller nonprofits and exempt organizations can file the 990-N (the e-Postcard) FREE for the current year!

So when you’re gathering your records and getting ready to file your Form 990, head over to ExpressTaxExempt and create a free account. We won’t charge you until you’re ready to e-file!

If you have any questions about your 990 form, your friendly and dedicated customer support staff will be here to answer by email 24/7 at Support@ExpressTaxExempt.com, or by phone at 704.839.2321.

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Is Your Nonprofit at Risk? Don't Miss the Warning Signs!

It’s about that time—the time when tax-exempt organizations scramble to find an accountant who will file their Form 990 returns before it’s too late.

But what are the mistakes you’ve made with your nonprofit? Are you ready for the deadline day? Is your nonprofit at risk?

You Haven't Filed Form 990 in Years


The IRS is pretty clear about this—if you haven’t filed in a while, you might be in danger.

The IRS has an automatic revocation for non-filing for three consecutive years.

According to the IRS, if an organization fails to file their annual return as required for three consecutive years, its tax exempt status is automatically revoked after the due date for filing its third annual return.

When an organization loses their tax-exempt status, they may need to file income tax returns and pay income tax, but they will also get the chance to apply for reinstatement of exemption status.

You Don't Know What You're Doing


Of course, filing your 990 forms can be confusing. Instead of getting stuck in the mire, we’re going to break down the basics real quick.

  • Form 990-N (the e-Postcard): You may only file an e-Postcard if you have an organization that makes $50,000 or less a year in gross receipts. 
  • Form 990-EZ: You can use this form if your gross receipts are less than $200,000 or total assets are less than $500,000.
  • Form 990 (long): Form 990 must be filed by an organization if it has either gross receipts greater than or equal to $200,000 or total assets greater than or equal to $500,000 at the end of the tax year.
  • Calendar Tax Year: If your nonprofit organization’s tax period is listed from January 1 to December 31.
  • Fiscal Tax Year: If your nonprofit organization’s tax period begins or ends any date other than January 1 or December 31, like April 1 to March 31, for example. 

You Didn't Know You Can Get More Time


But your tax exempt organization doesn’t have to hit deadline season in a panic!

With Form 8868, you can request an automatic 3-month extension of time to file for your organization.

You can also e-file Form 8868 to apply for an another (non-automatic) 3-month extension to file if the original extension was not enough time.

While the first extension is automatic, the organization must show reasonable cause for the additional time requested in order to get the non-automatic extension.

Don’t worry, though. These mistakes are easy to fix with ExpressTaxExempt.

Need to file Form 990-N? We offer the e-Postcard FREE for the current year! E-filing the 990-EZ and the 990 Long is just as easy with our interview-style, cloud-based software.

And if you’re not ready to file, e-file for an extension or check out the 8868 App!

So ask yourself—is your nonprofit at risk?


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Current Year or Prior Year




Here, at Express990, we enjoy receiving feedback from you all, and the suggestions that you inspire. We understand that filing taxes can be difficult and stressful, and our goal is to provide you with the most user-friendly, e-filing experience so you can quickly and easily get your taxes done. Our most recent user response involves e-filing for either the current tax year, or a prior tax year based on the organization’s tax year period.

If you know your organization’s tax year period, then that’s half the battle. If not, check out the following blog about how you can find your tax dates:

For organizations with a Calendar Tax Year, it’s pretty easy to determine whether you’re e-filing for a current or prior tax year. If the current tax year is 2014, and your tax period is from January 1, 2014 to December 31, 2014, then you’re e-filing for the current tax year. However, if the current tax year is 2014, but you’re e-filing for a year when your tax dates are from January 1, 2013 to December 31, 2013, then you are e-filing for a prior (2013) tax year.

For those of you with organizations operating with a Fiscal Tax Year, it seems to be a bit confusing to decide if you’re e-filing for your current year, or your prior year. But we are here to help.
If the current tax year is 2014, and your tax period is from July 1, 2014 to June 30, 2015, then you are e-filing for the current (2014) tax year. It doesn’t matter about the year end date, but the year beginning date. We understand how confusing it can be, but think about it… If a regular year is from January 1, 2014 to December 31, 2014, and your tax date begins in the middle (July 1, 2014), it’s still considered as a date within the year 2014.

It’s like your New Year’s Day isn’t on January 1, 2014, but on July 1, 2014. And a year has to consist of 12 full months so your 2014 year doesn’t end on December 31, 2014, but on June 30, 2015.

Remember: The year your tax date begins on is the same year that you’re e-filing your tax for.

Current (2014) Tax Year:
  • Beginning Tax Date: October 1, 2013 / Ending Tax Date: September 30, 2014 - E-file for the prior (2013) tax year.
  • Beginning Tax Date: April 1, 2012 / Ending Tax Date: March 31, 2013 - E-file for the prior (2012) tax year.

E-file for your correct tax year with Express990. We support the Form 990-N (e-Postcard) for the current tax year, and the two most prior tax years; the Form 990-EZ for the current tax year, and the most previous tax year; and the Form 990 (Long) for the current tax year only. You can also e-file your e-Postcard at anytime from anywhere with our FREE Express990 App for iOS/Android devices, or mobile site.

For any questions or assistance with e-filing, we have expert help available with live professionals at our office in Rock Hill, South Carolina. Contact us at (704) 839-2321, Monday through Friday from 9 a.m. to 6 p.m. Eastern Standard Time; or, email us anytime, 24/7 at support@expresstaxexempt.com.




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Find Your Tax Year Dates




One of the most common reasons we see a Form 990-N (e-Postcard) rejected is because of incorrect tax year periods. It’s a rejection with a fairly simple fix, but we understand why it happens, especially if you’re filing your organization’s tax return for the very first time. You may not be aware of your organization’s tax year period, also known as accounting period, or the fact that such a thing exists.

Usually, you would have to get in contact with the IRS Tax-Exempt Hotline to inquire about your exemption status, Employer Identification Number (EIN), and things of that nature. But the IRS also has what they call their EO Select Check; the “EO” stands for Exempt Organization. The page allows you to look up your tax-exempt organization and view whether you:
  • Are eligible to receive tax-deductible, charitable contributions
  • Were automatically revoked
  • Have filed Form 990-N (e-Postcard)
If you been placed to file your exempt organization’s tax return for the first time, and you don’t happen to know your tax period, you should select the third option (Have Filed Form 990-N (e-Postcard)) and search using your organization’s EIN. If your organization has filed a Form 990-N (e-Postcard) before, you’ll see a list of each year it was filed. Click on your organization’s name, and it’ll show details about the filing. And at the very top, you’ll see the correct tax period for your organization.

For more information about the IRS EO Select Check, be sure to check out the following blog:

All About the EO Select Check


IMPORTANT: Keep in mind that there are two types of tax year periods, or accounting periods.

If your tax period is listed as from January 1 to December 31, then your organization operates on what is called a Calendar Tax Year; many exempt organizations have this type of tax year.
If your tax period begins or ends any date other than January 1 or December 31, like from October 1 to September 30 for instance, your tax period is considered as a Fiscal Tax Year.

Be sure to select the most appropriate tax year when e-filing a Form 990-N (e-Postcard), or any 990 form, for your organization.

For more information about accounting periods, you should consider reading

What Is A Fiscal Year?
What is an Accounting Period?


Once you know what your exempt organization’s tax period is, you can e-file your Form 990-N (e-Postcard) quickly and easily with Express990. Simply enter your organization’s details, select your tax period, indicate gross receipts are less than $50,000, authorize, and transmit to the IRS; it takes less than 10 minutes.

You can also e-file from anywhere you may be with our FREE Express990 App for iOS/Android tablets, or our mobile site designed for any web-enabled mobile phone.

For any questions or assistance with our e-filing service, feel free to contact our live, expert help at our headquarters in Rock Hill, South Carolina.
Phone: (704) 839-2321 (Monday - Friday, 9 a.m. - 6 p.m., Eastern Standard Time)
Email: support@expresstaxexempt.com
Live Chat: www.expresstaxexempt.com


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Recover From Penalties




As the title states, you most likely are looking for how you can recover from IRS penalties because of late filing. However, there aren’t really any ways to get back what you’ve lost from IRS penalties; fortunately, you can become proactive and prevent late filing penalties for the next tax season.

One of the best assets available for you to avoid IRS penalties is filing a tax extension. The Extension Form 8868 is broken into two parts, and can grant you either an automatic, 3-month extension, or a non-automatic, additional 3-month extension. By filing Part I of the extension form, your extended deadline will depend on your tax period end date.

For a Calendar Tax Year:
Original Tax Deadline (May 15) + Extension Form 8868 Part I (3 months) = Extended Tax Deadline (August 15)

For a Fiscal Tax Year:
Original Tax Deadline (15th Day of the 5th Month after tax period end date) + Extension Form 8868 Part I (3 months) = Extended Tax Deadline (Original Deadline + 3 months)

By filing Part II, you can gain an additional 3-months under two conditions:
  1. You already received the first extension from Part I
  2. You can provide a valid reason for the additional time

Once you gain your additional time, you can add three months to your extended tax deadline.

Calendar Tax Year:
Extended Tax Deadline (August 15) + Extension Form 8868 Part II (3 months) = 2nd Extended Deadline (November 15)

Fiscal Tax Year:
Extended Tax Deadline (Original Deadline + 3 months) + Extension Form 8868 Part II (3 months) = 2nd Extended Deadline (Original Deadline + 3 months + 3 months)

FACT: To properly take advantage of Extension Form 8868, you need to have Part I filed before or on your original tax deadline.

If you didn’t manage to file a tax extension on time, you can still submit an explanation with your tax form pertaining to why you’re filing late. Your reasons can go on Schedule O of your Form 990 or Form 990-EZ. You can use as much room as needed to provide adequate information on Schedule O; there is no limit to the amount you write.

The IRS mainly looks for “facts and circumstances,” or reasonable explanations detailing why you were delinquent. Examples of legitimate excuses include
  • What prevented your organization from requesting an extension of time to file its return
  • How your organization was not neglectful or careless, but exercised ordinary business care and prudence
  • What steps have been taken to prevent the same situation from happening again

You’ll gain a better chance of having your penalties dropped or lessened by supplying answers to the questions above. You should also include any circumstances that were outside your control like unexpected events, or advice from a tax professional.

Prevent late filing penalties during the next tax season by e-filing your Extension Form 8868 with Express990. We offer both Part I and Part II of the tax extension, and you can even e-file it wherever you may be with the Express990 App for iOS/Android tablets or mobile site for smartphones.

For professional assistance with e-filing any of our 990 forms or extensions, contact our live experts at our Rock Hill, South Carolina headquarters by phone (704-839-2321, Monday through Friday from 9 a.m. to 6 p.m. EST), email (support@expresstaxexempt.com), or live chat (www.expresstaxexempt.com).








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Amending Form 990-N: Changing the Fiscal Year

No one likes to hear they’ve made a mistake. But, hey, it happens. Still, when the IRS is the one telling you that you’ve messed up, things can get unnecessarily stressful. You were so sure you did everything right, yet here’s your rejected Form 990-N (“ePostcard”) reporting that the fiscal year on your return doesn’t match the IRS’s records. If you’re like me, your brain’s probably flooding with questions: How could I get a year wrong? Don’t they all start in January? How can I fix this? How much will it cost me to fix this? Is the IRS mad at me? Did I leave the oven on?

First, inhale deeply. Remember that Express990 is here to help. Aaaand exhale.

Recording your fiscal year as the calendar year is a common mistake, and no, the IRS isn’t mad at you for it. Once you verify with your organization the actual start date of your fiscal year, correcting this error is easy and, with Express990, free! Just follow these simple steps to amend the fiscal year for your submitted Form 990-N:

Step 1. Begin by logging into your Express990 account.

Step 2. Once at your Dashboard, click the “Edit” button next to the tax period that’s currently listed. This will take you to the point in your return where you’ll select your actual fiscal year.


Step 3. Select the “Fiscal Tax Year” button. It will turn green to indicate it’s been selected.



Step 4. Click the blue calendar icon next to “Tax Year Begin Date.” Select the beginning month and year by accessing the drop down menus, then click the day your fiscal year began. (In this example, the fiscal year began May 1, 2014.)


Step 5. Once you click the day, the calendar will go away, the program will fill in your “Tax Year Begin Date” and “Tax Year End Date,” and your due date will update. Verify that all of this is correct, and click “Next.”


Step 6. After you click “Next,” your fiscal year will update on Express990, but you still need to resubmit your Form 990-N to the IRS. To do this, continue to click “Next” until you reach the Summary page of your 990-N, shown below. Confirm that it’s correct and click “Review.”



Express990 will then generate an Audit Report to check for any obvious errors; if no errors were found, click “Next” until you come to the option to “Authorize and Transmit to the IRS.” Until you select this, your amended return will not be sent to the IRS.

So there ya go - your mistake has been fixed! The birds are still chirping, the world is still turning, and you can go check that oven if you haven’t already.

And if you have any other questions or need further assistance, our live experts in Rock Hill, South Carolina can be reached Monday-Friday from 9 a.m. to 6 p.m. EST by phone (704-839-2321) and live chat (www.expresstaxexempt.com) or through our 24/7 email support service (support@expresstaxexempt.com).






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Never Too Late For 990-N


The year is winding down into its final quarter, and if you still haven’t e-filed your Form 990-N (e-Postcard), it’s not too late. Even if your original tax deadline was all the way back in May, you can still e-file. Even if you didn’t file last year, you can still e-file. Even if your organization didn’t bring in a single dime this tax year, guess what… you can still e-file.

Calendar Tax Year or Fiscal Tax Year
You may already know that filing your tax return has to be done by the 15th day of the 5th month after your organization’s tax year has ended. Your actual tax period end date may vary depending on whether your organization operates on a calendar tax year or a fiscal tax year.

Calendar Tax Year: Your tax year runs from January 1 to December 31, and your tax deadline will always be May 15.

Fiscal Tax Year: Your tax year runs on any day other than January 1 to December 31, and your tax deadline will be the 15th day of the 5th month after your tax end date.

Example: Your tax begin date is April 1, 2014, and the tax end date is March 31, 2015. Your tax deadline will be August 15, 2015.

Little or No Income
A lot of you have asked why you should even file if you have little or no revenue to report. That’s exactly what the 990-N (e-Postcard) is for. You’re basically letting the IRS know that your organization doesn’t have much money to report, at the very least, nothing over $50,000 to report.

However, a great deal can happen within the course of a year. Your exempt organization could grow substantially, or you could receive a lot more contributions. That’s why you have to file each year. If nothing much has changed, you can continue e-filing your 990-N (e-Postcard). If a drastic change has occurred, then you’ll file the most appropriate form for your organization.

You Can Still E-File
The reason why you can still e-file your Form 990-N (e-Postcard) long after your deadline has passed is simple… there are NO penalties for filing an e-Postcard late. Now that doesn’t give you a free pass to just be neglectful or careless, but if you find yourself a few months past due, you don’t have to panic or worry.

While there isn’t a penalty for e-filing late, there is a penalty for not filing at all. After failing to file for three consecutive years, you can lose your tax-exempt status. In order to get it back, you’ll be subjected to fees and a filing process with the IRS. For more information about reinstating your exempt status, check out the following blog: Reinstating Tax-Exempt Status

The year may be inching ever close to the end, but that doesn’t mean it’s too late to e-file. You can e-file your 990-N (e-Postcard) in less than 10 minutes with Express990. And it’s FREE for the current tax year. 

Simply enter your organization details, choose your tax period, indicate you make less than $50,000, authorize your form, and then transmit to the IRS. We even offer live assistance if you need a little extra help. So whether you’re on-time, a few weeks late, or a few months late, Express990 can transmit your tax form quickly and securely.

For any questions or assistance with our e-filing service, feel free to contact our live, expert help at our headquarters in Rock Hill, South Carolina.

Phone: (704) 839-2321 (Monday - Friday, 9am - 6pm, Eastern Standard Time)
Email: support@expresstaxexempt.com
Live Chat: www.expresstaxexempt.com





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Frequently Asked Questions

Find answers related to e-filing IRS Form 990, 990-EZ, 990-PF, 990-N (e-Postcard), Form 1120-POL and Extension Form 8868 with our Frequently Asked Questions.

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